What is document archival?
What is document archival?
Document archiving means putting information you no longer use regularly into secure storage for extended periods of time.
What is considered archival material?
Archival materials are information objects that serve as evidence of past events. They act as a memory aid or as a proxy for those events by recording information about them which can be recalled at some point in the future.
What is document preservation?
Preservation is a process that preserves the integrity and content of paper documents and ensures they will be available for use forever. Non-archival materials used when documents were created, most paper will gradually deteriorate over time and content will be illegible and the paper will crumble.
What are examples of archival records?
Diaries, news clippings, personal financial records, photographs, correspondence received, and copies of letters written and sent by the individual or family are among the materials typically found in personal papers.
Why do we archive documents?
The key reason to archive your documents is to avoid losing data. All documents are vulnerable to being destroyed or corrupted (if digital), either maliciously, by accident, or by a natural disaster, such as a flood or fire. Electronic documents can be compromised by: security threats.
What are non-archival records?
If a records series is designated as Non-Archival, Washington State Archives has determined that these types of records do not have long-term value for public research, and therefore do not need to be transferred to the Archives once they have met retention.
How do you protect records and archives?
Managing records securely Always keep desks and records storage areas clean and free of records when not in use. Distinguish between information and records as soon as possible after creating/receiving them: keep records safe for ongoing use and remove non-record information as soon as possible.
What are two archival principles?
Archivists apply the 2 principles of ‘provenance’ and original order’ when managing their collections. These principles should be the foundations for all the activities you carry out on your archives.
Who documents archive?
The WHO Archives preserves the historically valuable documents produced by WHO units and also by organizations involved in international health prior to the foundation of WHO. The WHO Records unit mainly handles active records, i.e. documents used by the different units of WHO for their current work.
How do I archive historical documents?
How to Preserve Old Family Documents
- Wash your hands to avoid transferring oils to paper and work on a clean, flat surface.
- Carefully unfold the document and remove any staples, pins or fasteners.
- Place each item in an acid-free, lignin-free folder or archival plastic enclosure.
