What is the purpose of ISO 15489?

ISO 15489 Records management – Principles and concepts establishes the core concepts and principles for the creation, capture and management of records. The Standard applies to records regardless of structure or form, in all types of business and technological environments, and over time.

What is records management as defined in the Australian standard ISO 15489?

The ISO 15489: 2001 standard defines records management as “The field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and …

What is integrity in record keeping?

Integrity means that records are complete and authentic. It requires that all the components of the record are present, in the correct order.

What are the essential characteristics of record keeping?

Characteristics of records systems

  • routinely capture records within the scope of the business activity it supports.
  • routinely create process metadata.
  • provide adequate information about the records within them.
  • have controls that will ensure accuracy and quality of records created, captured and managed.

What is as ISO 15489 How does it relate to legal and ethical compliance?

AS ISO 15489 also supports other ISO standards with specific recordkeeping requirements. The standard enables government organisations to develop policies, strategies and programs, which will ensure that State records have the essential characteristics of accuracy, integrity and reliability.

What is the international standards for electronic records management?

ISO 16175 is an international standard of principles and functional requirements for software used to create and manage electronic records in office environments.

How do you check the authenticity of a document?

Authenticity can be verified by testing physical and formal characteristics of a record. The ink used to write a document must be contemporaneous with the document’s purported date. The style and language of the document must be consistent with other, related documents that are accepted as authentic.

What is an authenticity of digital records?

Therefore, in the case of records maintained in electronic systems, the presumption of authenticity must be supported by evidence of it. In order to assess the authenticity of an electronic record, one must be able to establish its identity and to demonstrate its integrity.

What are four characteristics that must be evident in both paper and electronic records?


  • Both documents must be accurate.
  • Data should be recorded as closely as possible to real-time.
  • Data should be open at all times.
  • Regardless of how many times the data is collected, the integrity of information reported on paper or electronically should be flawless.

What are the characteristics of electronic records management system?

Four essential characteristics: – Authenticity-A record must be what it purports to be. – Reliability-A record must be a full and accurate representation of the transactions, activities, or facts to which it attests. – Integrity-A record must be complete and unaltered.

What are the legal and ethical considerations relating to assessment processes?

Ethical considerations during evaluation include:

  • Informed consent.
  • Voluntary participation.
  • Do no harm.
  • Confidentiality.
  • Anonymity.
  • Only assess relevant components.